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Medical Spa HIPAA Compliance

HIPAA Compliance for Med Spas

If you transfer medical information online you should be adhering to proper Health Insurance Portability and Accountability Act of 1996 (HIPAA) rules. Every Medical Spa, clinic, and healthcare provider transfers or collects personal information. Med Spas could face severe fines from the government for failing to protect personal health information (PHI).

What is the penalties for violating HIPAA?


Violations vary by state or province. For example, in Texas a single violation could range from $127 for a “Lack of Knowledge” to $1.9M for willful neglect. A Tier 1 violation “Reasonable cause or no knowledge of violation” carries a penalty of up to 1 year in jail. While a Tier 3 violation (PHI for personal gain with malicious intent) carries a penalty of up to 10 years in jail.

Do I need HIPAA website for my Medical Spa?

The simple answer is yes. In 2023 there are affordable ways to protect your client/patient’s personal health information (PHI). For example, we provide a cost-effective add-on to any WordPress website that will provide you with HIPAA-compliant forms and email to protect your client’s information from being misused. 
Here is a simple Medspa HIPAA compliance checklist:
  1. Make sure that your website and hosting are HIPAA compliant. Confirm that your email hosting provider has sent you a Business Associate Agreement (BAA).
  2. Confirm that HIPAA is necessary. If you collect, store, process, display or transmit ERM/EHR/PHI you are required to protect your patient/clients PHI. For example having a form on your websites for an appointment. The data collected for the appointment is PHI and is required to be encrypted and secured during rest or transmission.
  3. Research and Follow HIPAA Rules
  4. Protect HIPAA compliant web servers which collect PHI.
  5. Always have Secure Socket Layer (SSL) Security installed.
  6. Choose you HIPAA compliant Solution based on your needs.

HIPAA Compliance Request.

medspa HIPAA compliance violations

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